One of two events taking place over the same week in two different locations, but that presents no problem for the GRP team.

During the height of the technology bubble, this was one of the largest and more complex conferences each year. Following the burst of the bubble however, this event is now only a shell of it\'s former self but it still presents a new challenge each year as we are called upon to do more with less, due to the annual budget cuts. This year\'s event was downsized once more and was even being held at the clients small conference center in Midtown Manhattan. Nearly all of the formal presentations had been eliminated and the conference was now mostly small group meetings. At the last minute however, GRP was notified that all the meetings needed to be webcast to comply with Reg FD, the federal fair disclosure regulation.

The challenge was that while the room setups were ideal for small meetings, they were not designed to handle webcasting. Working with the conference center staff and our webcasting partners, GRP was able to develop a solution. Unfortunately only about half the available meeting rooms could be adapted for webcasting, Bringing in the additional equipment, and phone lines needed for the other rooms was not an option from a timing and budget standpoint, so GRP worked with the meeting host and event planner to rearrange the agenda and meeting room assignments so that every meeting that needed to be webcast was in a room where it could be webcast. A simple cost effective solution that for this conference worked well.